Privacy Policy

Privacy Notice

YMMC respects your privacy, and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent and to follow our obligations under UK data protection laws. Your information is used to administer club membership, activities, and competitions.

YMMC is the data controller for the purposes of GDPR and the Data Protection Act 2018. If you have any questions about how YMMC uses your data, please get in touch with us via the contact form on this site.

Collecting your information

We collect your information when you fill in membership application or renewal forms, as well as competition event entry forms.  You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details).

When you give us information about another person, such as a child, parent, guardian, or emergency contact, you should let that person know you have given us the information.

If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of YMMC, administer and renew your club membership, and provide you with member benefits.  We also use your information when you enter club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.

We will ask you for an emergency contact and next of kin details, which we will only use in an emergency, and which is used for a legitimate interest. You should let the contact and next of kin know you have given us this information.

We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent, and you can change your mind at any time just by letting us know.  We will not sell your information to another organisation.

Unless you ask us to delete it, we may keep your information indefinitely to support your lifetime relationship with motor sport and YMMC.

Sharing your information

We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, medical personnel, or any other person if we have to comply with a legal obligation.  We may also share your information with service providers, for example, to print programmes.

Our website

When you use our club website, we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us recognise you when you return to the website. Please go to our Cookie Policy for more details about how we use cookies.

The website also uses Google Analytics which collects traffic data, visitor numbers and user behaviour but no personal data.  This analysis helps us to monitor and improve our website.

The club website’s ‘Members info’ page stores personal data that you provide to us. This data is not passed to third parties or used for marketing purposes.

The club website may contain links to other websites, such as online entry and payment sites, partners, and advertisers. If you follow links to other websites, please review the privacy policies for each site. We are not responsible for the information you share on those sites.

Security for your information

We hold your information securely. We have taken all reasonable steps and have appropriate security measures in place to protect it. Your information is not transferred outside the European Economic Area.

Your rights:

– You may ask us not to process your information for marketing purposes.

– You are entitled to a copy of the information we hold about you and to ask us to correct any inaccuracies.

You may ask us to stop using your information and delete it. If you do this, we might not be able to contact or continue our activity with you.